This notice is for staff involved in the preparation of Remuneration Reports required for the Annual Resource Accounts exercise. It will be of particular interest to:
HM Treasury have advised that Resource Accounts Remuneration reports should be published before summer recess, which means that the time for MyCSP to provide information to employers is very short.
The 2015 Remedy has had significant impacts on this exercise. As a result, we are issuing guidance earlier than normal.
To ensure that employers can meet this deadline, we must adjust our processes, and we will utilise the data provided by employers as at the end of January 2025 with calculations projected to the end of March for the remaining two months.
Given the very tight deadlines we are all working to this year, it is essential that employers only request pension information for people whose remuneration will be disclosed in their accounts.
All employers are required to complete the Annex13A listing all board members in scope and provide to MyCSP by 28 February 2025.
All employers are obliged to provide any expected changes on the annex to pay etc. which are not on the January interface, but which relate to the period from 1 April 2024 to 31 March 2025 (for example, joiners or leavers).
The calculations will be processed in two tranches, provided that the Annex 13A and the January payroll interface data has been provided by 28 February 2025.
If employers have not provided their interface data as of January 2025, these calculations will potentially not be able to be completed by the deadline.
1. The Resource Accounts of organisations covered by the Civil Service pension arrangements must include a Remuneration Report of information about the salary and pension packages of Ministers and their senior management team.
Requesting pension information from the Scheme Administrator
2. You are responsible for identifying the individuals whose details should be included in your Remuneration Report, and for requesting pension information from the Scheme Administrator.
3. To request pension information from the Scheme Administrator, you will need to complete Annex13A. You will need to contact your payroll provider to obtain some of the information that you need to give to the Scheme Administrator.
4. Please note: you do not need to include figures from last year’s exercise.
5. When you have completed Annex13A, please return it to the Scheme Administrator as soon as possible. Please email your completed Annex 13A to: resourceaccounts2025@mycsp.co.uk
6. You must complete Annex13A fully and accurately.
7. N.B: For Column J of the Annex13A. If you have advised that there will be changes in earnings for the February/March interface, you must still update your interface with this information.
8. To request Ill Health retirement details from your Administrator, you will need to email: resourceaccounts2025@mycsp.co.uk.
9. IMPORTANT: The Scheme Administrator may not be able to provide you with pension information unless:
10. If all criteria have been met, the Scheme Administrator will endeavour to provide you with the pension information in accordance with the completion date.
11. Any delays in not meeting the above criteria will need to be reviewed on an individual basis to agree a revised completion date. Prioritisation will be given to employers who have met the relevant criteria.
12. To reduce the risk of transcribing errors, the Scheme Administrator will send you the results (both inputs and outputs) from the calculator they use to produce the information. This includes all the pension figures you need for the Remuneration Report.
Further support available to you
13. Please review the dedicated Resource Accounts webpage on the scheme website, which includes:
14. There is a “Hot Topics” Employer session being delivered by MyCSP’s training team on 4th and 6th March covering the Resource Accounts process and what’s involved from a Pension Scheme Administrator perspective, as well as how you can support. Register for this Hot Topics session.
Parliamentary Contributory Pension Fund Remuneration Report (Annex 13B)
15. Annex 13B contains requirements for 2025 Important please read.
16. Please note that the process for 2025 has been reviewed and agreed with the PCPF Secretariat at the House of Commons.
17. Receipt of Annexes ahead of commencement of work – We will wait to receive all Annex 13B s from Departments before we start reviewing the scope and providing the pricing. All work for this project needs to be scoped at once, as there might be ministers appearing on multiple Annexes.
18. Unpaid Ministers - please flag entries to Gallagher where you have recorded a minister on an annex who is either being paid by another department or is not receiving a ministerial salary.
19. Cost approval – We require each department to confirm their acceptance of the cost and timescales quoted via email, along with a PO number for the Gallagher invoice (if required). At this stage we will commence the work to produce the figures.
20. Invoices – An invoice will be issued by Gallagher for urgent settlement by government departments.
21. Settlement of invoices –The figures will only be provided to government department once the invoices have been processed and funds received into the Gallagher bank account.
Parliamentary Contributory Pension Fund key dates for 2025
23. To set clear expectations on all sides and improve the chances of a seamless project, our process is structured around the following important dates:
24. 4 March 2025 – Departments should send Annex 13B to the National Projects Team before this date and please make clear if there is a specific reporting date required (earliest date available is 30th April).
25. 19 March 2025 – Deadline for Gallagher NPT to send to the Departments the costs and timescales.
26. 27 March 2025 – Departments to confirm Gallagher NPT can proceed with work, costs and timeframes agreed and PO number supplied. An invoice will be raised within 10 working days of receipt of this confirmation.
27. 14 April 2025 – Departments to provide final Annex 13B forms to account for any late movements in period.
28. Please note that any additional movements will be charged, and a separate PO will need to be raised.
29. Please note that these dates are provisional and are dependent on NPT receiving all the required Annex forms and having received the updated calculation forms from GAD.
30. *Please forward this email to any other individuals who will be dealing with the Disclosure of Pension Information for your relevant department during 2024/25.
31. Should you have any questions, please email: Nationalprojects@Buck.com
*Please note the email address suffix advising Buck is correct, the email address to Gallagher has yet to change.
If you have a question about the distribution of EPNs or would like to receive them in a different format, please contact EPN@MyCSP.co.uk.
You can find electronic copies of the Employer Pension Guide, all current EPNs and forms in the Employer section of the Civil Service Pensions website.
This notice is for employers and should not be issued to scheme members.